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Integration · Calendly

The Calendly integration that lets an AI agent book, confirm and rebook by phone

Calendly bookings and cancellations start campaigns. During a call, the AI appointment setter checks live availability, answers the booking questions, and books the slot through Calendly while the lead is on the line. Confirmations and rebookings run the same way.

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  • Triggers on invitee created or cancelled
  • Books through Calendly during the call
  • Checks and cancels bookings inside workflows

Calendly

OAuth 2.0 with PKCE

Connected
Scope
User or organization
Triggers
Calendly trigger
Workflow nodes
Calendly: check meetingCancel Calendly event
Agent tools
calendly_get_slotscalendly_book_meetingcalendly_search_meetings

What it does

Where Calendly shows up in a campaign

Three places an integration can appear: as the event that starts a run, as a node in the workflow, or as a tool the agent calls mid-conversation.

Triggers

  • Calendly trigger

    Starts a run when an invitee is created or cancelled. Choose one or both events and a user or organization scope. The webhook is provisioned when you publish and removed when you unpublish.

Workflow nodes

  • Calendly: check meeting

    Branches on whether the contact has an upcoming, past or any meeting, optionally filtered by event type. Use it to skip leads who already booked.

  • Cancel Calendly event

    Cancels a scheduled event with a reason you set, for example after the agent rebooks a lead into a new slot.

Agent tools

  • calendly_get_slots

    Returns upcoming available slots for an event type, plus the booking questions the invitee must answer.

  • calendly_book_meeting

    Books the meeting for the lead, including answers to custom booking questions gathered on the call.

  • calendly_search_meetings

    Finds a lead's meetings by email, filtered by active, cancelled or any.

Campaigns

Three campaigns teams run with Calendly

Each one is a published workflow you can draw in an afternoon. The guides walk through every node.

Setup

Connect Calendly in five minutes

One OAuth click, then pick event types where you need them.

  1. 1

    Authorize Calendly

    On the Connections page choose Calendly and approve access. SuperCampaign stores the refresh token encrypted and renews it automatically.

  2. 2

    Choose the trigger events

    Drop a Calendly trigger on the canvas and select invitee created, invitee cancelled, or both, with a user or organization scope.

  3. 3

    Attach the tools to your agent

    Create Calendly get-slots, book-meeting and search-meetings tools, pick the event type, and attach them to the AI call agent.

  4. 4

    Add checks where they save calls

    Put a check-meeting node before any call that should be skipped for leads who already booked. Add cancel-event after a rebooking.

  5. 5

    Publish

    Publishing registers the Calendly webhook. Unpublishing removes it. Deliveries are deduplicated so a retry from Calendly never starts two runs.

Details

What the integration supports today

The facts, so you can plan a campaign without surprises.

Authentication
OAuth 2.0 with PKCE. Tokens are refreshed automatically and stored encrypted, scoped to your organization.
Trigger events
invitee.created and invitee.canceled. Calendly does not send a no-show event; use a tag for no-shows.
Webhook lifecycle
Provisioned at publish, removed at unpublish, signature-checked, deduplicated per delivery.
Booking questions
The get-slots tool returns required questions; the book tool submits the lead's answers.
Event types
Selected per node and per tool from your Calendly account. One agent can book different event types with different tools.
Time handling
All times are exchanged with explicit UTC offsets and shown to the lead in their timezone.

FAQ

Questions about the Calendly integration

Can the AI agent book directly into Calendly during the call?

Yes. The agent calls the get-slots tool to fetch live availability for the event type you chose, offers times to the lead, gathers answers to any booking questions, and calls the book-meeting tool. The Calendly invite goes out immediately.

Can a Calendly booking start a campaign?

Yes. The Calendly trigger starts a run when an invitee is created or cancelled, so confirmation and no-show recovery campaigns run without anyone touching them.

Does it detect no-shows?

Calendly only sends created and cancelled events, so a true no-show is marked by your closer with a tag or by your CRM through the API. That tag starts the same recovery campaign a cancellation does.

Can it reschedule instead of double-booking?

Yes. The agent books the new slot with the book-meeting tool and a cancel-event node clears the original booking with the reason you set.

Which Calendly plan do I need?

Any plan that allows API access and webhooks for your account. Organization-scoped triggers need admin rights in Calendly.

Hear it before you believe it.

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